templates/
Weekend / conference trip checklist template
Baseline for conferences, festivals, competitions, and short getaways — the planning and packing that stays the same trip after trip. Dates, bookings, and venue details belong on a separate checklist for each event.
Instantiated trips
Trip decision
- Dates do not collide with immovable commitments
- Travel time is reasonable (direct or one connection)
- Lodging is on-site, official, walkable, or on a direct route to the venue
Weeks before
- Register / buy pass
- Book travel and lodging
- Check visa / ID / passport requirements
- Block calendar and notify anyone affected if needed
- Save venue, lodging, and airport routes offline
Packing
Event gear
- Badge, ticket, or confirmation email
- Laptop / tablet if taking notes or presenting
- Clothes for long days and evening events
- Comfortable shoes
General
- Chargers for phone, watch, earbuds, laptop
- Power bank
- Earplugs
- Medication / toiletries
- Swimwear or gym kit if the hotel has a pool or spa
After the trip
- Capture follow-ups
- Promote anything missing from this trip back into the template